5-9 March 2018
Hotel Equatorial Shanghai
Asia/Shanghai timezone
Pre-press proceedings (papers only) are now published on http://fls2018.vrws.de/index.html.

Paper Preparation Guidelines

Deadline for submitting papers to the FLS'18 Proceedings is March 1, 2018.

Contributions should be submitted ahead of the conference such that the papers can be processed by the editorial team, and any problems can be analyzed and then discussed with authors at the conference.

Paper preparation guidelines

When preparing your paper, use the templates provided in the For Authors section on the JACoW website and follow the instructions given in them.


Papers for all contributions (invited oral, contributed oral and poster presentations) may be up to 5 pages long excluding the references, i.e. references could occupy a sixth page.

See the templates for:

Authors are reminded that no contributions are accepted for publication only. Any paper accepted for presentation and not presented by one of the authors at the conference will be excluded from the proceedings.

In addition, the IOC reserves the right to refuse papers for publication that have not been properly presented in the poster sessions. Manuscripts of contributions to the proceedings (or enlargements of them) are not considered to be posters, and papers presented in this way will not be accepted for publication.

Submission of electronic files

Once the contribution has been prepared using the appropriate template according to the paper preparation guidelines, the author should submit a PDF made from this document, the source file and all illustrations in its native format named according to the paper’s program code.

Example files for paper MOA1PL01 that should be uploaded

PDF made from the paper

  • MOA1PL01.pdf – only if you do not have the possibility to generate a PDF, you may submit a PS file instead

Source files

  • MOA1PL01.doc – the WORD source file, or
  • MOA1PL01.tex – the LaTeX source file, if LaTeX was used, or
  • MOA1PL01.odt – the OpenOffice.org source file, if OOo was used


  • MOA1PL01f1.eps – EPS file containing figure 1
  • MOA1PL01f2.tif – TIFF file containing figure 2
  • etc...

Oral presentations

  • MOA1PL01f1_talk.pdf and/or
  • MOA1PL01f1_talk.pptx and/or
  • MOA1PL01f1_talk.ppt

Once all files are ready for submission

  1. Login to your author account.
  2. Choose the paper you are working on and click on File Upload.
  3. Upload all the requested properly named files.

Papers will be processed by the editorial team starting during the week before the conference.

Authors will receive a mail indicating the status (accepted, request for proof-reading or in some re-submission of a new version) of their paper after processing. 

Authors can also retrieve status information after logging into the author account or during the conference from the paper status board installed near the author reception room.

Your browser is out of date!

Update your browser to view this website correctly. Update my browser now